Procurement Business Partner

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To optimise & sharpen cost of materials and services procured by the company. To support company’s supply operations with an efficient & uninterrupted flow of materials and services. Liaise with user departments to ensure maximum service levels are achieved on order fulfilment, quality and on-time delivery of goods and services required by the company. Sourcing and contract management for marketing services, consumer promotions, fulfilment services, premiums and amenities for Malaysia & Singapore. Provide support and ensure efficient and effective handling of respecting categories. 


  • To perform the day-to-day procurement operations in an effective and efficient manner within the policies & procedures set by the company
    • Sourcing of products & services based on initial brief provided
    • Preparing bidding documents including product specifications
    • Solicit bids or quotations from vendors via RFQ/RFP
    • Tabulate bids & compare bid prices and material samples
    • Negotiate to secure the most competitive prices & terms
    • Prepare purchase orders or contracts/agreements
    • Coordinating branded product samples for approval
    • Collating packing and allocation list from various departments
    • Expediting deliveries
    • Shipment clearance at sea/air ports
    • Sourcing & assessment of new vendors
    • Existing vendor performance monitoring & evaluation
    • Upkeep SAP purchasing system
    • Maintain proper filing system for purchase documentations
    • Prepare monthly procurement savings reports
    • Delegate and train subordinates (where applicable)
  • To diligently follow up on purchase requisitions raised by users and as assigned by Assistant Manager/Senior Manager
  • To procure the right quality & quantity of materials and/or services from the right source at the right time with the right price & terms
  • Liaise with other departments on all issues related to procurement matters
  • Follow up on shipment clearance for overseas items
  • Maintain proper documentation & filing system to allow effective audit trails
  • To identify new sources, develop & manage relationship with vendors
  • To demonstrate highest level of professionalism, integrity & impartiality to all existing & prospective vendors of company
  • To develop and implement short and long term procurement strategies to maximize value of marketing budget and 3rd party spend
  • To increase the current addressable spend of marketing category


  • Minimum Diploma/Degree in Business/Purchasing or related field from recognized institution or equivalent.
  • Proficient in written and spoken English & Bahasa Malaysia
  • Minimum 2 - 3 years relevant experience in procurement operations preferably in consumer goods 
  • Experience in sourcing of Advertising, Promotions and Marketing Agencies categories and contract negotiations
  • Good communication, problem solving skills & negotiation skills
  • Knowledgeable in documentation – Procurement and ISO (9000 and 14000)
  • Computer literate (MS Word, Excel & PowerPoint) and knowledge of SAP will be an added advantage.
  • High integrity & positive work ethics
  • Team player
  • Continuous learning 
  • Self motivated and has desire to add value and improve.
  • Technical knowledge & understanding of category specifications
  • Ability to plan & communicate effectively with all levels
  • Ability to work independently and as part of a dynamic team

Job Details:


Shah Alam, MY

Job type


Part time / Full time

Full Time

Working Time

Monday - Thursday 8:15am - 5pm 

Friday 8:15am - 4pm 


We regret to inform only shortlisted candidates will be notified.