Responsible for providing effective and efficient customer service and administrative support to the respective stakeholders

Responsibilities:

Office Admin & HR Responsibilities

• Oversee office facilities and the maintenance requirements, office cleaning services, manage the procurement of office supplies (e.g., water dispensers, stationery, employee business cards), and ensure timely renewal of company administrative licenses.
• Manage and supervise third-party cafeteria provider to ensure food quality and hygiene standards. Conduct regular cleanliness inspections and drive improvements to enhance the employee dining experience.
• Attend to external guests, handle inquiries and calls, redirect them to the appropriate departments, and maintain a tidy reception area for a consistently professional and welcoming office environment.
• Support the administration of employee benefits such as insurance claims, ordering liver supplements, and delivering company products.
• Assist with Total Rewards and HR operations and projects as needed.

Department Coordinator Responsibilities

• Responsible for department administrative support such as verify travel and expense claims, coordinate meetings and travel arrangements, process purchase orders, and support the organization of departmental events and projects.
• Act as the budget control owner for the HR admin budget, overseeing and monitoring expenses related to office administration, vendor service fees, cafeteria expenses, etc.
• Oversee the company’s courier services, coordinate with vendors to ensure adherence to Service Level Agreements (SLA), source and engage new vendors, and collaborate with internal departments to ensure contract compliance and optimize operational effectiveness.
• Manage the company pool driver, including scheduling and task assignments as requested by other departments.

Executive Assistant Responsibilities

• Provide executive assistance to the HR Director by managing calendars, scheduling appointments, and coordinating internal and external meetings.
• Arrange travel logistics, including hotel and flight bookings, and ensure the timely submission of the HR Director’s claims.

Requirements:

• Diploma/ Diploma in Business Studies/Administration/Management, Secretarial or equivalent
• At least 1 to 3 years of relevant working experience in administrative duties, personal assistant.
• Good command of written and spoken English & Bahasa Malaysia.
• Mature, independent and results-oriented
• Good in MS Word, Excel and Outlook.
• Possess strong organisation skill and meticulous
• Pleasant personality with good interpersonal and communication skills
• Organised and meticulous

Job Details:
Workplace
Shah Alam, MY

Job type
Contract (12 months)

Part time / Full time
Full Time

Working Time
Monday - Thursday 8:15am - 5pm
Friday 8:15am - 4pm

We regret to inform only shortlisted candidates will be notified.